As you may already know, our sign-ups for our Fall 2016 Season is next
weekend, Friday May 1st from 6-9 and Saturday May 2nd from 9-12. We
are hoping you will coach for us again this season. Our In House
program requires 60+ volunteer coaches. We value you as a volunteer
in making our program a success.
I wanted to touch base with everyone in regards to a new law that takes
affect July 1st. The law is Keep Kids Safe. You can reference the
website KeepKidsSafe.PA.gov if you would like to review. All volunteers
must complete a criminal record check as well as a Child Abuse History
Clearance. All athletic clubs and other clubs will have to have their
volunteers complete this check. Listed below are the clearances that will
be required in order for you to coach as well as the cost for each check:
1. Criminal Background clearance - $10
2. Child Abuse Clearance - $10
3. FBI Clearance - $27.50
- FBI Clearance is only required if you have not lived in PA for 10yrs.
If you have lived in PA for 10 years, you will not have to perform this
clearance, but a signed affidavit is required. If you do not have to
complete the FBI Clearance, there is not a charge.
4. EPYSA Risk Management - no charge
5. Concussion Training - no charge
All checks must be completed by July 1st. This is a concern for the
Board of Directors as we did have issues with not having enough
coaches last season and having to recruit. We were recruiting as late as
the week before practices started. We will not be able to do that this
year as we need to allow for the clearances to be completed. If you have
to perform the FBI Clearance is can take up to 8 - 10 weeks for the
clearance to be done, and you can only do it through the mail. If you
need to complete this clearance, we are asking that you do it now. We
cannot let you have any contacts with the kids without SBYSA having that
clearance in hand.
I am attaching to this email, the links for the background checks as well
as the affidavit you would need to complete if you have lived in PA for 10
years. SBYSA will reimburse all coaches up to $20 for the background
checks. In order to get reimbursed, you need to complete all 5
background checks by July 1st. Some of you might have completed all
of these checks already for your employment or other organization. If
you have completed already, please bring copies with you to registration
that we can keep for file.
Once you have completed all the necessary checks, we will need hard
copies. The law does not allow you to email them to us. You will be
hearing from me during the summer about setting up dates/meetings in
order to get those clearances from you. The Child Abuse Checks,
Criminal background checks and FBI Clearance are all good for three
In order to ensure that we do have enough coaches for our season, we
will now allow only 2 adult coaches per team. Our concern will be having
very large rosters as we can only assign teams to coaches who have
performed all of these checks. Having large rosters means that our
players will not get as many touches on the ball. Players cannot develop
skills by sitting on the bench. We pride ourselves by being the one of
the only few clubs that still have their own In House Program. In order to
have a productive In House program we need to spread out our coaches
as much as possible. We have over 300 + kids that play In House.
Thank you again for everything that you do for our organization and for
the children of our community.
Sue Rodriguez - VP In House
Volunteer Background Check Process
Affadavit if PA Resident for 10 Years
All coaches are required by the EPYSA to complete the Risk
Management form on the EPYSA website.
The instructions are as follows;
o For organization under “recreational and travel clubs” choose – Slate
Belt Youth SA
o Season “EPYSA Fall 2015”
o Position either – “ Recreational/Intramural Head Coach” or “
Recreational/Intramural Assistant Coach”
o Choose the appropriate “Rec” age group
o Print out a copy of the submitted form with your EPYSA #
Risk Management Form
EPYSA is requiring that all coaches take a mandatory concussion
awareness and training session.