As you may already know, our sign-ups for our Fall 2016 Season is
next weekend, Friday May 1st from 6-9 and Saturday May 2nd from 9-
12. We are hoping you will coach for us again this season. Our In
House program requires 60+ volunteer coaches. We value you as a
volunteer in making our program a success.
I wanted to touch base with everyone in regards to a new law that
takes affect July 1st. The law is Keep Kids Safe. You can reference
the website KeepKidsSafe.PA.gov if you would like to review. All
volunteers must complete a criminal record check as well as a Child
Abuse History Clearance. All athletic clubs and other clubs will have
to have their volunteers complete this check. Listed below are the
clearances that will be required in order for you to coach as well as
the cost for each check:
1. Criminal Background clearance - $10
2. Child Abuse Clearance - $10
3. FBI Clearance - $27.50
- FBI Clearance is only required if you have not lived in PA for
10yrs. If you have lived in PA for 10 years, you will not have to
perform this clearance, but a signed affidavit is required. If you do not
have to complete the FBI Clearance, there is not a charge.
4. EPYSA Risk Management - no charge
5. Concussion Training - no charge
All checks must be completed by July 1st. This is a concern for the
Board of Directors as we did have issues with not having enough
coaches last season and having to recruit. We were recruiting as late
as the week before practices started. We will not be able to do that
this year as we need to allow for the clearances to be completed. If
you have to perform the FBI Clearance is can take up to 8 - 10 weeks
for the clearance to be done, and you can only do it through the mail.
If you need to complete this clearance, we are asking that you do it
now. We cannot let you have any contacts with the kids without
SBYSA having that clearance in hand.
I am attaching to this email, the links for the background checks as
well as the affidavit you would need to complete if you have lived in
PA for 10 years. SBYSA will reimburse all coaches up to $20 for the
background checks. In order to get reimbursed, you need to
complete all 5 background checks by July 1st. Some of you might
have completed all of these checks already for your employment or
other organization. If you have completed already, please bring
copies with you to registration that we can keep for file.
Once you have completed all the necessary checks, we will need hard
copies. The law does not allow you to email them to us. You will be
hearing from me during the summer about setting up dates/meetings
in order to get those clearances from you. The Child Abuse Checks,
Criminal background checks and FBI Clearance are all good for three
In order to ensure that we do have enough coaches for our season,
we will now allow only 2 adult coaches per team. Our concern will be
having very large rosters as we can only assign teams to coaches
who have performed all of these checks. Having large rosters means
that our players will not get as many touches on the ball. Players
cannot develop skills by sitting on the bench. We pride ourselves by
being the one of the only few clubs that still have their own In House
Program. In order to have a productive In House program we need to
spread out our coaches as much as possible. We have over 300 +
kids that play In House.
Thank you again for everything that you do for our organization and
for the children of our community.
Sue Rodriguez - VP In House
Volunteer Background Check Process
Affadavit if PA Resident for 10 Years
All coaches are required by the EPYSA to complete the Risk
Management form on the EPYSA website.
The instructions are as follows;
o For organization under “recreational and travel clubs” choose –
Slate Belt Youth SA
o Season “EPYSA Fall 2015”
o Position either – “ Recreational/Intramural Head Coach” or “
Recreational/Intramural Assistant Coach”
o Choose the appropriate “Rec” age group
o Print out a copy of the submitted form with your EPYSA #
Risk Management Form
EPYSA is requiring that all coaches take a mandatory concussion
awareness and training session.